01
Virtual project control
Daily coordination, progress tracking, budget monitoring and stakeholder updates that keep work moving.
Discuss this service
Book a call Fractional project coordination • Operations • Systems
Clear systems.
Calmer projects.
Remote fractional project coordination and operations support for commercial furniture, workplace interiors, specialty contractors and growing service businesses—without another full-time hire.
THE SWIFT METHODOrganize → Coordinate → Deliver
When delivery gets busy, the details multiply.
You don't need more noise.
You need someone to bring the moving parts together.
What I do
Support built around
real project work.
I step into the operational gap between a plan and its successful delivery—bringing structure to people, information, timelines and tools.
02
Systems & workflow setup
Practical project playbooks, SOPs, folder structures and repeatable workflows built around how your team actually works.
Discuss this service03
Operations support
Flexible support for logistics, scheduling, documentation, reporting and the administrative work behind delivery.
Discuss this service04
Software setup & audit
Organized project controls in Procore, Microsoft 365 and your existing tools—without unnecessary complexity.
Discuss this serviceHow it works
Useful structure.
No corporate theatre.
Every engagement starts with what is happening now, what is getting stuck and what good delivery needs to look like.
- 01Get clear
We identify the priority, gaps and immediate next moves.
- 02Build control
I organize the workflow, information and accountability.
- 03Keep momentum
You get consistent follow-through and visible progress.
What changes
Fewer missed details and follow-ups
One clear view of priorities and progress
Systems your team can actually maintain
More time focused on clients and growth
Selected project experience
Complex work.
Controlled delivery.
A quick look at workplace projects delivered across secure sites, multiple floors and demanding installation windows.
01
Project coordination • Site logistics • Workforce coordination
Secure Facility Workplace Fit-Out & Logistics
3 floorsMulti-phaseDay + night shiftsSecure site
Coordinated workforce schedules, field reporting, off-site warehousing and staged deliveries across furniture and architectural-wall workstreams.
Result
Maintained schedule visibility and coordinated delivery throughout a multi-phase installation in a restricted facility.
02
Project management • Logistics • Installation coordination
Eight-Floor Corporate Workplace Installation
8 floorsMulti-shiftHigh-volume installationZero inventory loss
Managed floor-by-floor installation sequencing, overlapping crews and material tracking from off-site storage through final placement.
Result
Completed the eight-floor deployment with zero inventory loss and full project sign-off.
03
Logistics • Asset management • Project coordination
Office Decommission, Storage & Reinstallation
4,000 sq. ft.14 workstations4–6 weeks storageActive construction site
Coordinated the removal, tracking, secure storage and return of workplace assets while construction remained active.
Result
Protected asset continuity and reduced bottlenecks from decommissioning through reinstallation.
04
Logistics • Vendor coordination • After-hours execution
After-Hours Specialized Workplace Installation
After-hoursSpecialized equipmentRestricted accessZero business disruption
Managed freight receiving, warehouse staging, manufacturer requirements, final-mile delivery and site protection.
Result
Completed the installation after hours with zero disruption to normal business operations.
05
Project coordination • Installation planning • Inventory control
Multi-Zone Corporate Office Fit-Out
3 phases2 weeksMultiple workplace zonesTight delivery window
Sequenced furniture delivery and installation across workstations, executive suites, reception, collaboration and conference areas.
Result
Maintained inventory control and schedule accuracy throughout the three-phase, two-week installation.
Meet Caroline
Experienced support that sees the whole project.
I'm a project coordinator and operations specialist with more than 15 years across project delivery, logistics, sales, client accounts and business systems.
I created The Swift Magpie for teams that have outgrown ad-hoc coordination but are not ready—or do not need—to add another permanent role. I bring a calm, practical approach, quickly understand how the pieces connect and make sure the work gets finished.
15+years of cross-functional experience
20+team members supervised on site
End-to-endproject and client support
Ways to work together
Choose the support
your workload needs.
Start with a defined engagement, reserve reliable monthly capacity or build a tailored structure around several projects.
Start with a focused engagement
Choose a defined sprint or a flexible prepaid block when you need immediate support without an ongoing commitment.
Project Control Sprint
$850fixed fee
A focused, single-scope engagement to organize a project startup, recover fragmented systems or complete administrative closeout.
- Defined scope and outcome
- Project setup, recovery or closeout
- No long-term commitment
10-Hour Flex Block
$1,350prepaid
Flexible project and operations capacity for workload spikes, short deadlines or a concentrated block of administrative support.
- 10 prepaid support hours
- Use across agreed priorities
- Ideal for short-term pressure
Monthly project reserves
Reserve consistent capacity each month, from routine coordination through dedicated fractional project support.
20-Hour Project Reserve
$2,600per month
Consistent monthly coordination to keep project records current, routine actions moving and your team ahead of bottlenecks.
- 20 reserved hours monthly
- Ongoing tracking and follow-through
- Consistent support cadence
30-Hour Project Reserve
$3,750per month
Expanded monthly capacity for overlapping projects, supplier coordination, delivery planning and demanding project phases.
- 30 reserved hours monthly
- Multi-project coordination
- Expanded logistics support
40-Hour Dedicated Reserve
$5,000per month
Dedicated fractional support that connects your office, suppliers and project delivery during intensive, time-sensitive work.
- 40 reserved hours monthly
- Deeper team integration
- Priority project coordination
Custom and urgent support
Tailored portfolio capacity and pre-approved overflow for businesses with broader or time-sensitive requirements.
Portfolio Reserved Capacity
Customtailored pricing
A tailored support structure for businesses coordinating several simultaneous projects or more complex operational workflows.
- Capacity shaped to your portfolio
- Cross-project visibility
- Custom workflow and reporting
Urgent & Overage Capacity
$150per hour
Pre-approved overflow hours for urgent interventions or extended scope outside an active monthly project reserve.
- Available to active reserve clients
- Used only with prior approval
- For urgent or expanded scope
Prices are in Canadian dollars. Applicable taxes are extra. Final scope and availability are confirmed before work begins.
Frequently asked questions
Clear answers before
we get started.
Understand where fractional project coordination fits, what support can include and how an engagement works.
What is fractional project coordination?
Fractional project coordination gives your team experienced project support for a defined scope or number of hours without hiring another full-time employee. The Swift Magpie can organize information, track actions, coordinate suppliers and logistics, maintain documentation and support closeout.
Which businesses does The Swift Magpie support?
The Swift Magpie is especially suited to commercial furniture dealers, workplace-interiors companies, installation firms, specialty contractors and growing service businesses that need stronger project and operational follow-through.
Can you support an existing project manager?
Yes. The service is designed to add capacity around an existing project manager or operations leader—not replace them. Support can cover tracking, documentation, supplier follow-ups, scheduling, logistics, reporting and other coordination work.
What project and operations tasks can you handle?
Support can include project trackers, action logs, schedules, meeting follow-ups, supplier coordination, delivery planning, inventory and logistics documentation, SOPs, folder structures, progress reporting, deficiencies and administrative closeout.
Can I hire The Swift Magpie for one project?
Yes. You can begin with a fixed Project Control Sprint, a prepaid flexible block or a monthly project reserve. Larger and multi-project requirements can be scoped after a discovery call.
How does remote project support work?
The Swift Magpie works within your existing communication and project systems, joins agreed meetings, keeps priorities and records current, and provides clear follow-through. The exact workflow, access and reporting cadence are agreed at the start.
Ready when you are
Let's get your project
moving smoothly.
Tell me what is taking up time, falling behind or feeling harder than it should. We'll identify the right starting point.
